Managed Workspace: Tips on Finding the Right Office Space
05/10/2010

Managed workspace is becoming ever more popular for small businesses and start-up companies looking to establish themselves. UK based web portal http://www.workspacesheffield.co.uk, set up by Creativesheffield to help businesses locate office space in the city, shares the key things to consider when selecting a managed workspace.

Online PR News – 10-May-2010 – – Managed workspace is becoming ever more popular for small businesses and start-up companies looking to establish themselves. UK based web portal http://www.workspacesheffield.co.uk, set up by Creativesheffield to help businesses locate office space in the city, shares the key things to consider when selecting a managed workspace.

It’s crucial that small businesses and start-up companies find the right office space and more and more often we are seeing companies move towards managed workspaces.

At first managed workspace appears to be more expensive than simple office space, but do not underestimate the cost (not only in time) of sorting out telephone or internet connections, utility suppliers and dealing with all the other marketing calls.

Having someone fielding all those types of enquiries may cost you more, but it will allow you to concentrate on your own business, not the business of running a business.

Assuming you have decided that some form of managed workspace is right for your business, the five key things to consider are:

1) Do Your Research
Research your options carefully and compile a shortlist to view. Compare the facilities on offer carefully and make notes - check the minimum contract term to ensure you aren't being tied-in for longer than you'd like, and if there are any up-front costs such as a bond that you might not be expecting.

Does the IT package suit your business needs, is there 24 hour access, onsite parking etc? It is essential to find out exactly what is included in the rent - does it cover business rates, service charge, utilities, office cleaning, window cleaning, car parking, phones, broadband, furniture etc? This can make a massive difference to the price on offer and preclude any nasty surprises.

It’s also helpful to speak to the other tenants and see if you get a good feel for the place. By talking to someone in the centre, or someone who has taken space in a managed workspace you’ll find out the questions you didn't think to ask, and this should give you a good head start.

2) Are you ready?
Many centres offer virtual office space which gives you the business address, reception services and access to meeting rooms without committing to a monthly office rental. If you then decide to take a physical office in the future you won't need to re-print your stationery!

3) Location, Location, Location!
Do you really need to be in the city centre? Out-of-town options are often cheaper and will give you instant access to the national road networks and usually have more parking. Consider public transport connectivity carefully though to ensure your staff can get to work on time and your clients can find you easily.

4) Furnished or Unfurnished?
Many managed business centres provide furnished workspace, which is ideal if you literally want to 'plug and play' with no large initial outlay. For the cost-conscious it is certainly worth considering unfurnished options - the rent is likely to be cheaper and there are a number of websites offering 'insolvency' office furniture at bargain prices.

5) Affordability vs Profitability
If your business is operating within a niche industry consider the benefits of locating into a sector-specific business centre. Although there will often be tenant-profile criteria to fulfil, and the rents will not be the cheapest out there, the potential for collaboration and networking offered by being in an environment with like-minded businesses should not be overlooked. An impressive address can make a bold statement about your aims and objectives for your business, and will speak volumes to your clients.
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If you're looking for managed workspace or Sheffield office space, please visit the Workspace Sheffield website.

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