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12/18/2018

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Online PR News – 18-December-2018 – Tech Gadgets – Google will make it easier to collaborate on G Suite documents without accounts.

Soon, people with no Google accounts will find it easier to collaborate on G Suite documents. Currently, in beta, a new feature will allow G Suite users to invite people without G Suite subscriptions or Google accounts to work with files by sending them a PIN code.

Using a pin code to gain access allows invitees to view, comment, suggest changes, or directly edit Google Docs, Sheets and Slides. G Suite owners and administrators monitor usage through activity logs and can revoke access at any time. According to the support feature article, administrators can set permissions by department or domain. They can also restrict sharing outside G Suite domains from the whitelist or their own organization.

To subscribe to the beta program, companies need to fill out this form and select a domain other than G Suite, with which they plan to collaborate often.

According to a Reuters article in February, by increasing their focus on corporate customers, Google doubled the number of organizations subscribing to the G Suite to more than 4 million. But despite Google's efforts to create a corporate user base, G Suite didn't come close to replacing Office 365 as the cloud productivity software that companies prefer.

According to Gartner, sales of Office 365 in 2016 amounted to 13.8 billion US dollars against 1.3 billion dollars for the G Suite. Google added features to G Suite, however, to make the two competing software bundles more compatible, including an update that allows Google Drive users to comment on Office files, PDF files, and images on the Drive preview pane without having to convert them to Google. First, documents, sheets or slides, even if they do not have Microsoft Office or Acrobat Reader. Prior to this, Google also released the Drive for Outlook plugin.

This may not convince Microsoft customers to switch, especially if they have been using its software for decades, but at least it will make more employees feel comfortable with Google's alternatives and may convince some companies to subscribe to G Suite for at least some employees or departments...
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